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Better E-Mail Management

 
Better E-Mail Management
Posted May 6th, 2013 @ 7:27am by KTRH’s Corey Olson

The rapid growth in popularity of texting and social media like Facebook and Twitter has many wondering if e-mail is going the way of dinosaurs. It isn't.  "On any given day, an estimated 144 billion e-mail messages are sent and received around the world, and that doesn't even include all the spam and Viagra ads," says national talk show host and digital expert Kim Komando.  She tells KTRH that e-mail is still the communication method of choice for most people, especially in the professional world.  In fact, some experts have estimated that up to a quarter of the average work week is spent dealing with e-mail.

With many people's work and personal e-mail inboxes overflowing, Komando is sharing her advice for freeing yourself from e-mail clutter.  Her first and most basic rule--send shorter e-mails, and less of them.  "We have a rule here in my office," she says.  "If the e-mail is more than three sentences, what you need to do is get off your butt and go talk to the person."  Komando also recommends better filtering of your inbox.  "You want to start setting up filters that are flagged, between things that you need to take care of now and things that you can take care of later."  Another trick--using temporary e-mail addresses when you have to fill out Internet forms.  "If for example you need to post something on Craigslist for sale, you definitely don't want to give your primary e-mail address," Komando says.  "You want to have a couple of e-mail addresses, and one of them is a disposable address."  She says the site Mallinator is a good place to get a temporary e-mail account.

You can also cut down on your excess e-mails by turning off e-mail notifications for social media sites and apps.  "E-mails like so-and-so tagged you on Instagram, so-and-so mentioned you on Facebook, or this app got a high score," says Komando.  "And you're like just make it all go away."  You can make that stuff "go away" just by changing those notification settings.  The bottom line: e-mail is as popular as ever and here to stay, so you better get a handle on it.

Check out Kim Komando's complete list of "E-mail tricks" you need to know here.

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